Instructions for Symposium Speakers

Preparing your Presentation

Below you will find some information that will help prepare your contribution. To ensure a smooth course during sessions, we kindly ask presenting authors to consider the following:

  1. All presenters must use the ICOLD-Symposium PowerPoint template
  2. Please note that the use of personal laptops is not allowed for the presentations.
  3. You must upload your presentation onsite, and at least 2 hours prior to your presentation at the Speakers Preview Room. No uploading of presentations will be possible in the conference room. There will be technical assistance in each conference room that starts up all presentations.
  4. Pre-session meeting. The session chairs will have a meeting 10 min before the session starts with all speakers. You need to be present at that meeting to meet the session chairs, get instructions, and get acquainted with the technical equipment.
  5. Session chairs have been instructed to rigorously enforce the schedule, i.e., to strictly limit the length of a presentation to make it possible for the audience to change between sessions. We kindly ask you for your understanding and for your cooperation in keeping the schedule.
  6. Carefully plan your time as your presentation will be cut to a close if you do not keep to your time slot. 12 min for presentation and 3min for questions.
  7. At the end of each session there will be additional time for questions and discussions so please stay in the room for the entire session after your presentation.

All Oral abstracts will be presented in parallel sessions with 6 presenters in each session. Each session will be led by two chairpersons.


Important Information for Oral Presentations 

In order to ensure a smooth course during your session, we kindly ask you to consider the following instructions. The overall time slot for each presentation is 15 minutes. Plan your speech in order to allow three minutes for questions and discussion. Session chairs have been instructed to rigorously enforce the schedule, i.e., to strictly obey the duration of a presentation. We kindly ask you for your understanding and for your cooperation in keeping the schedule. Be at the room of your session 15 minutes before session starts, so that you can meet your session chairs and the other speakers in advance. There will be a technician in every room for assistance.

Presentation Upload Instructions

  • The conference will use a presentation management system where all presentations are uploaded centrally at the Speakers Preview Room (R5)
  • To upload your presentation, please bring your presentation on a USB-stick to Speakers Preview Room at least 2 hours before your session starts.
  • There will be technicians in the room to assist with upload and if there are any issues with the presentation
  • Each session room will be equipped with a laptop connected to the projector and sound system, this laptop will have the same specifications as the computers in the Speakers Preview Room.

Speakers Preview Room (R5) Opening hours:

  • Saturday June 10: 13.00-18.00
  • Sunday June 11: 07.00-19.00
  • Monday June 12: 07.00-19.00
  • Tuesday June 13: 07.00-19.00
  • Wednesday June 14: 07.00-17.00

Place: Room R5

In order to avoid any problems with your presentation, please make sure it fulfils the corresponding requirements, and read carefully the instructions below.

PowerPoint Instructions

  • When preparing your presentation in MS-PowerPoint, it is recommended that you use the latest version to guarantee that it will be opened successfully on the on-site PC.
  • We recommend you to save your PowerPoint presentation using PPTX format instead of PPSX.


  • JPG or PNG images are the preferred file format for inserted images.
  • GIF, TIF or BMP formats will be accepted as well.
  • Images inserted into MS-PowerPoint are embedded into the presentations. Images that are created at a dpi setting higher than 200 dpi are not necessary, and will only increase the file size of your presentation.
  • We cannot provide support for embedded videos in your presentation; please test your presentation with the on-site PC several hours before your presentation. Generally, the MP4 format should work with no difficulties.
  • In case your video is not inserted in MS-PowerPoint, it is possible to have it in other formats – MPEG 2, 4 , AVI (codecs: DivX, XviD, h264) or WMV.


  • Only fonts that are included in the basic installation of MS-Windows will be available (English version of Windows). Use of other fonts not included in Windows can cause wrong layout/style of your presentation.
  • Suggested fonts: Arial, Times New Roman. If you insist on using different fonts, these must be embedded into your presentation by choosing the right option when saving your presentation:
  • Click on “File”, then “Save As”
  • Check the “Tools” menu and select “Embed True Type Fonts”

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