Registration ICOLD 2023

Registration fee Member *

Early Bird – until 4 april
SEK 12 700 excl. vat

Regular – from 5 april 
SEK 14 600 excl. vat

Registration fee Non Member

Early Bird – until 4 april
SEK 17 900 excl. vat

Regular – from 5 april 
SEK 19 600 excl. vat

Registration fee Young Professional **

Early Bird – until 4 april
SEK 9 500 excl. vat

Regular – from 5 april 
SEK 10 500 excl. vat

Registration fee Symposium

Early Bird – until 4 april
SEK 4 500 excl. vat

Regular – from 5 april 
SEK 5 000 excl. vat

Registration fee Accompanying Person

Early Bird – until 4 april
SEK 5 900 excl. vat

Regular – from 5 april 
SEK 6 800 excl. vat

*Your country must be an ICOLD Member when you register
**Supporting documents to be provided at the time of registration
The registration fee excludes 25% VAT

Registration fee Member and Non-member

Includes:
• Admission to the Annual Meeting, Symposium, SwedCOLD Workshops and ICOLD Technical Committee Workshops
• Symposium Proceedings (Digital)
• Access to Technical Exhibition from Sunday 11 June to Wednesday 14 June
• Coffee breaks and lunches from Sunday 11 June to Thursday 15 June
• Social programme and city tour
• Delegate bag

Registration fee Symposium

Includes:
• Admission to the Symposium
• Access to Technical Exhibition from Tuesday 13 June to Wednesday 14 June
• Coffee breaks and lunches from Tuesday 13 June to Wednesday 14 June
• Cultural evening on Tuesday 13 June

Registration fee Young Professional

The Young Professional fee applies if you are 35 years of age or under as of 10th June, 2023

To register as Young Professional you must be able to provide proof of age upon registration onsite.

Includes:
• Admission to the Annual Meeting, Symposium, SwedCOLD Workshops and ICOLD Technical Committee Workshops
• Admission to the Young Professional Forum meeting
• Possibility to register for mentorship lunch
• Symposium Proceedings (Digital)
• Access to Technical Exhibition from Sunday 11 June to Wednesday 14 June
• Coffee breaks and lunches from Sunday 11 June to Thursday 15 June
• Social programme and city tour
• Networking event for Young Professionals on Wednesday 14 June
• Accompanying person bag

Read more about Young Professionals Programme here >>

Registration fee Accompanying person

Includes:
• Access to the opening ceremonies of the Symposium
• Coffee breaks and lunches from Sunday 11 June to Thursday 15 June
• Social programme and city tour
“Go City Gothenburg Pass” – the card is filled with entrances to sights, museums and sightseeing
• Delegate bag

Registration Instruction for Presenting Authors

Each accepted ICOLD paper selected for oral presentation or poster must have the presenting author registered before 17 April in order to be included in the program.

Pre- and Post-conference Tours

We are offering a number of exciting pre- and post-conference tours. There are limited seats, and it is a first come, first served principle to register for the tours.

Read about the Pre- and Post-conference tours here >>

Short Courses

A number of short courses will be given on the side-lines of the Annual Meeting. The cost for the short courses is 2000 sek excl. vat for a half day course and 3000 sek excl. vat for a full-day course. Registration is mandatory.

Read about the Short Courses here >>

SwedCOLD Workshops 

SwedCOLD Workshops are included in the registration fee for the Annual Meeting and it is possible to register for these workshops in addition to participation in the event, registration is mandatory.

Read about the Workshops here >>

Technical Excursions

We are offering four technical excursions. The cost is 600 SEK excl. vat per excursion. There are limited seats, and it is a first come, first served principle to register for the tours.

Read about the technical excursions here >>

Social Events

Welcome Reception
Place: Exhibition hall Svenska Mässan,
Date: Sunday 11 June

Cultural Evening
Place: Liseberg
Date: Tuesday 13 June

Farwell Dinner
Place: Svenska Mässan Congress hall
Date: Thursday 15 June

The social program is included in the delegate- and accompanying registration fee but registration is mandatory.

Read more about the social events here >>

Social Tours – accompanying persons program

A number of social tours have been arranged for you to explore and enjoy your stay in Gothenburg and its surroundings.

Read more about the social tours here >>

Visa Letter

Individuals requiring an official letter of invitation in order to obtain a visa and authorisation to attend the meeting can download and fill out the form. The form will be available here soon.

Read more about Visa letter here >>

Hotel booking

A number of hotel rooms in different price categories have been pre-booked in Gothenburg for the congress.

Book your room via the online booking service when you register for the conference.

Read about the hotels here >>

VAT on fees 

The fees are stated in SEK excluding Swedish VAT. Please note that all delegates are required to pay Swedish VAT on the registration fee (25%), social events (25%) and hotel (12%). Swedish tax legislation requires delegates to pay their conference fee including Swedish VAT, which may be reimbursed according to specific regulations. If you are from a country in the EU area, please search for refund of VAT at your tax office, in your home country.

For questions regarding VAT-refund, please contact Swedish tax office at e-mail: stockholm@skatteverket.se

Cancellation of registration fees, workshops, tours and social events

For any cancellation, the following cancellation fee will be applied:
• Before 28 February 2023: full refund fee less an administrative fee of SEK 500 excl. VAT
• From 1 March to 3 April 2023: 50% of fees will be charged
• From 4 April 2023: no refund

If you cannot attend the conference, your registration is transferable to another member of your organisation, and an administrative cost of SEK 500 will be charged.

All cancellations or changes should be done in written form to: icold2023@meetx.se

Cancellation of hotel

  • When the reservation is confirmed, either written or verbally, until 8 weeks before arrival, no charge will be taken if the reservation is canceled
  • From 8 to 6 weeks before arrival – 50% of the total cost of the reservation will be charged.
  • From 6 to 4 weeks before arrival – 80% of the total cost of the reservation will be charged.
  • We regret that no cancellation within 4 weeks before arrival will be refunded.

Please note that change of arrival/departure dates within this deadline is to be counted as cancellation. Changes and/or cancellations have to be made directly to Sweden Meetx AB and not to the hotel. icold2023@meetx.se

Other terms and Conditions

We reserve the right to cancel any pre- and post-conference tour, study tour, technical excursion, and social tour if there are not enough persons booked on a particular tour. For security reasons, restrictions may also apply.

Method of payment

All payments should be made in Swedish krona (kr/SEK). All bank transfer charges in connection with transferring fees are to be paid by the delegate. No personal, company, or Euro-cheques will be accepted.

Payment can be made by the following methods:
Credit card – Visa, MasterCard, or American Express. Please note that all credit card payments are made through a secure and encrypted online payment gateway, and will be listed as a transaction with Sweden Meetx AB on your credit card statement.

Invoice – Only possible for Swedish companies/organisations with a valid Swedish VAT number (Org.nr). Invoices should be paid within 30 days.

User Agreement

The delegate agrees that the data, photos, audio and video can be used by ICOLD and CFBR, the host of ICOLD Gothenburg 2023 for further steps (Social Media or future congresses). The delegate agrees that the registration data will be recorded electronically and will be used in the future for sending information per email by ICOLD and CFBR, the host of ICOLD Gothenburg 2023 and the next organiser of ICOLD 2024. The delegate agrees that name / company / country will be printed in the official delegate list of the congress. No data will be transferred to further third party.

Our privacy policy

We are committed to protecting your privacy. The information we ask for in the registration is the information we need to properly arrange the meeting, logistics, login, payments etc. We will provide relevant information with our partners (travel agency/hotel/venue and industry) with the same purpose. Neither we nor our partners will share any information with third parties. We may keep your name and email address for future ICOLD events, but you are always free to reject any invitations. We can not register your information without your approval. By confirming our cancellation policy and then clicking the “I accept the user agreement” button in our forms, you agree that we store your information for the above purposes.

Sweden Meetx AB and the organiser of ICOLD 2023 are jointly responsible for the processing of your personal data.  Read the full privacy policy for the conference here >>

Conference Secretariat

Sweden Meetx AB is the congress bureau handling the congress secretariat for the ICOLD2023 conference.

E-mail: icold2023@meetx.se

Phone: +46 31 708 86 90

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